Meetings at The Vanderbilt
Elevate your next meeting
“I knew going on a lobster fishing trip would be a fun addition to our team’s retreat. I didn’t realize learning how to prepare our catch together would yield a breakthrough in how we communicate.” This kind of executive feedback is gratifying yet comes as no surprise to us at The Vanderbilt. We understand how a change in perspective inspires big-picture thinking and bonding. We see the added value in arranging custom activities including mixology lessons, sailing lessons, classic car excursions, and the latest trend in corporate wellness programs. When it’s time for more formal brainstorms and presentations, our conference spaces provide the latest audio-visual capabilities along with a sense of relaxed luxury and refinement.
- Total Rooms: 33 luxurious rooms and suites
- Largest meeting space: Vanderbilt Grill and Victory Room | Both have a 100-person capacity
- Largest event space: Garden Terrace | 125-person capacity
- Located 34 miles from Providence and 180 miles from New York City, and 3.8 miles from Newport State Airport (private), 28 miles from T. F. Green Airport (Warwick), and 74 miles from Boston Logan International Airport
From welcome drinks to farewell brunch, our alchemy gives each corporate retreat or client meeting special meaning in its own distinctive setting. You might treat your potential clients to a game of pool along with a private wine tasting in our intimate Snooker Room. Whichever venue you choose, expect historic heritage and elegance, all combined with discreet and attentive service from our professional conference services team.
Our beautiful Garden Terrace is surrounded by Vanderbilt’s ivy-covered brick walls and filled with seasonal blooms, shrubs and trees. The gentle bubbling of the outdoor fountain in the center of the garden, and views of Trinity Church can be your backdrop for a range of events, from a casual lobster bake to a ceremony and reception for 125. A firepit and outdoor heaters are on hand for cooler nights.
- Beautiful outdoor/al frecso dining surrounded by Vanderbilt's brick walls and filled with flowers and trees
- Views of Trinity Church
- Outdoor fountain in the center of the garden
Meeting and banquet facilities
Warm and present, our team has a true talent for sparking joy. We’ll work to make your special event your own and handle any plot twists gracefully.
Our professional staff can help with any technical requirements, including modern audio-visual capabilities to enhance any meeting.
Receiving and set-up
From greeting your guests upon arrival and providing in-room amenities to setting up a Champagne toast, no detail will be overlooked.
Music and entertainment
Our specialists can arrange everything from a live instrumental band to local DJs or harpists.
Welcome amenities & VIP gifts
From assorted snacks and beverages to exquisite one-of-a-kind Newport offerings, we can customize welcome bags and nightly amenities based on your preferences.
Let us reserve a local photographer to capture a once in a lifetime family photo on the beach, in a historic park with views of Newport Bridge, or with Vanderbilt’s stunning architecture as your beautiful backdrop.
Enjoy private in-suite yoga or intentional meditation. Couples can also take a master mixology class to create their own signature cocktail.
Perfect for every meeting
15% Advance Purchase Offer
Enjoy 15% off Best Available Rates when you book 30 days or more in advance.
Rise and Dine: Breakfast Is on Us
Dine on New England-inspired takes on classic breakfast dishes, including a lobster Benedict prepared with farm-fresh poached eggs and locally-caught lobster topped with creamy hollandaise sauce. Start your day in our light-filled Conservatory, with views of Trinity Church, or indulge in a lazy morning with breakfast in bed. Either way you choose, a full, hot daily breakfast is included with your stay when you book this offer.