meeting
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Meetings at The Vanderbilt

Elevate your next meeting

Request for proposal

“I knew going on a lobster fishing trip would be a fun addition to our team’s retreat. I didn’t realize learning how to prepare our catch together would yield a breakthrough in how we communicate.” This kind of executive feedback is gratifying yet comes as no surprise to us at The Vanderbilt. We understand how a change in perspective inspires big-picture thinking and bonding. We see the added value in arranging custom activities including mixology lessons, sailing lessons, classic car excursions, and the latest trend in corporate wellness programs. When it’s time for more formal brainstorms and presentations, our conference spaces provide the latest audio-visual capabilities along with a sense of relaxed luxury and refinement.

  • Total Rooms: 33 luxurious rooms and suites
  • Largest meeting space: Vanderbilt Grill and Victory Room | Both have a 100-person capacity
  • Largest event space: Garden Terrace | 125-person capacity
  • Located 34 miles from Providence and 180 miles from New York City, and 3.8 miles from Newport State Airport (private), 28 miles from T. F. Green Airport (Warwick), and 74 miles from Boston Logan International Airport
Venues
From welcome drinks to farewell brunch, our alchemy gives each corporate retreat or client meeting special meaning in its own distinctive setting. You might treat your potential clients to a game of pool along with a private wine tasting in our intimate Snooker Room. Whichever venue you choose, expect historic heritage and elegance, all combined with discreet and attentive service from our professional conference services team.

Meeting and banquet facilities

Room Name Square Feet Theatre U-Shape Classroom Conference Rounds Reception
Conservatory 475 - - - 20 30 45
Garden Terrace 1200 - - - - 70 125
Garden Terrace - Poolside 750 - - - 20 30 40
Snooker Room 310 - - 14 - -
The Roof Deck 1000 - - - - - 100
The Vanderbilt Grille 1,100 50 35 40 35 60 100

Exceptional Services
Warm and present, our team has a true talent for sparking joy. We’ll work to make your special event your own and handle any plot twists gracefully.

Meeting Amenities

Outside Vendors

Our professional staff can help with any technical requirements, including modern audio-visual capabilities to enhance any meeting.

Receiving and set-up

From greeting your guests upon arrival and providing in-room amenities to setting up a Champagne toast, no detail will be overlooked.

Music and entertainment

Our specialists can arrange everything from a live instrumental band to local DJs or harpists.

Welcome amenities & VIP gifts

From assorted snacks and beverages to exquisite one-of-a-kind Newport offerings, we can customize welcome bags and nightly amenities based on your preferences.

Family programs

Let us reserve a local photographer to capture a once in a lifetime family photo on the beach, in a historic park with views of Newport Bridge, or with Vanderbilt’s stunning architecture as your beautiful backdrop.

Couples program

Enjoy private in-suite yoga or intentional meditation. Couples can also take a master mixology class to create their own signature cocktail.


Perfect for every meeting

patio

Small Meetings

Our distinctive venues give any off-site working session an inspired setting, whether it’s our elegant Vanderbilt Grill or handsome Snooker Room.
conference room

Company Retreats

Endless custom experiences, including culinary walking tours and sailing lessons, take team building and bonding to the next level.

Corporate Escapes

The idyllic historic surroundings, plus a world-class restaurant and full-service spa, elevate any incentive trip.


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FUN FOR GROUPS

Explore beautiful Narragansett Bay on an illustrious America’s Cup sailing boat and learn the precise art of glassblowing to create your own designs. A world of unique pleasures await in charming Newport.

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