Wed in Wine Country

Frequently Asked Questions

• Q: Does pricing change depending on the wedding or event date?
  A: Pricing fluctuates based on the date of your wedding. For detailed pricing, consult your Sales Manager.
• Q: Do you require a room block?
  A: Yes, we require a minimum of 5 rooms to be contracted onsite, with a minimum length of stay of 2 nights over most weekends and 3 – 4 nights over holiday weekends.
• Q: Are there dedicated changing areas for the bride, groom and/or wedding party?
  A: The Bell Suite is available for brides and/or grooms, or you’re welcome to use your hotel room to get ready for your celebration.
• Q: Can we host our rehearsal dinner or brunch at Stanly Ranch?
  A: Yes, we have auxiliary event venues to choose from depending on your guest count and celebration needs. For more information on pricing, menus and the like, consult your Sales and Event Managers.
• Q: What is the rental fee and what is included?
  A: Rental fees fluctuate based on the date of your wedding and include: Use of the Cutting Garden, Garden House and Glasshouse Barn as well as chairs, tables, linens, napkins, china, stemware, glassware, flatware and set-up and breakdown of house items. The rental fee covers an event time of up to 6 hours beginning at guest arrival with the option to extend as late as 2:00am in Glasshouse Barn with additional fees.
• Q: How much is the deposit, when is it due and is it refundable?
  A: Once you receive a contract, the initial deposit is typically 25% of your overall estimated minimum total spend. The deposit is due at the time of the signed contract, which is within 2 weeks of the sent contract date. The deposit is non-refundable.
• Q: What is the tax and service charge?
  A: Current sales tax is 7.75% and our current service charge (Event Management Fee) is 26%. The Event Management Fee is an industry standard that covers planning and the upkeep of equipment. Please note that the Event Management Fee is not a gratuity, but additional gratuity is not added.
• Q: What types of payment are accepted and how does the payment schedule work?
  A: We accept checks, wire transfers and most major credit cards. Your payment schedule will be broken into 4 set payments throughout the duration of your planning, followed by a final estimated deposit paid 2 weeks prior to your event.
• Q: What is the cancellation policy?
  A: Should the host cancel the event for any reason, all deposit(s) shall be collected and forfeited as liquidated damages for cancellation and not as penalty.
• Q: Is a wedding planner required?
  A: Yes, we require a professional planner for all weddings. For both our approved wedding planner and preferred vendor partner lists, consult your Event Manager.
• Q: What time are vendors allowed to set up?
  A: While we recommend consulting your Event Manager for more precise timing, we typically contract spaces beginning at 8:00am for vendor set-up and load.
• Q: What is your weather contingency plan for outdoor spaces?
  A: We may be able to offer weather backup locations within your contracted event spaces, or additional indoor options pending your guest count and contract. We also allow tenting in certain areas, with all costs incurred by the host.
• Q: Do you have liability insurance?
  A: We require all outside vendors to provide a copy of their Certificate of Insurance (COI) and sign our vendor guidelines. Though not required, we also recommend that you purchase liability insurance, listing Stanly Ranch as additionally insured.
• Q: Do you have a food and beverage minimum?
  A: Roughly $350 – $400 per person can be used to assume starting costs for food and beverage unless otherwise specified in your contract. For detailed pricing, consult your Sales Manager.
• Q: Do you allow outside catering?
  A: All food and beverages are to be provided by Stanly Ranch. For special circumstances, outside catering may be evaluated on a case-by-case basis with additional fees and regulations. Our pastry chef can create wedding cakes, but we also allow the use of outside bakers for cakes based on your preference.
• Q: Can I bring my own alcohol?
  A: Outside beverages are not permitted with the exception of wine, which has a corkage fee of $50 per 750mL bottle.
• Q: Do you provide heaters and/or umbrellas for the outdoor spaces?
  A: We have a limited number of heaters and umbrellas available. Based on guest count and set-up needs, your Event Manager will work with you on our available quantity. Should you require additional heaters or umbrellas, you may rent through a third-party vendor.
• Q: Can I bring my own décor?
  A: Décor must be installed by hired, licensed professionals. Please refrain from attaching décor to walls, floors, windows or ceilings with nails, staples, tape or any other substance.
• Q: Do you allow open flame candles?
  A: Yes, as long as the candles are in a holder and have dripless wax. Please note that sparklers and fireworks of any kind are strictly prohibited.
• Q: Is there a sound ordinance?
  A: We do not permit music outdoors after 10:00pm. Music may continue indoors during your contracted time.